Privacy and Data Policy for Systematic Mind

 

The websites https://www.systematic-mind.com and any related landing pages, membership areas, or hosted platforms we use (including Kajabi) (collectively, the “Website”) are owned and operated by Systematic Mind LLC (“Systematic Mind,” “we,” “us,” or “our”). You, as a visitor and/or user of our Website, agree to the following Privacy & Data Policy, and your use of our Website constitutes your acceptance of these terms. Any information you contribute or provide to us is subject to this Policy.

This Privacy & Data Policy explains how we collect, use, store, and share your personal data—including information you provide by voluntarily “opting in” to receive a free resource, subscribing to our newsletter, purchasing a product or service, or contacting us via our Website—as well as information we may collect automatically from you based on your activity on our Website. For purposes of this Policy, “personal data” means any information that can be used to identify an individual, directly or indirectly.

We may update this Policy from time to time. If we make material changes, we will notify you via email or by posting an updated version on our Website. We will not provide notice of minor changes, and it is your responsibility to review the most current version. Your continued use of the Website after any updates constitutes your acceptance of those changes. If you do not agree with or understand the contents of this Privacy & Data Policy, please stop using the Website and contact us at [email protected] for assistance.

Information We Collect

We collect personal information you provide directly to us, such as your name, email address, phone number, business details, billing address, and payment information when you purchase a product or service. All payment information is processed securely by third-party providers such as Kajabi, Stripe, or PayPal; we do not store credit card details on our systems.

We also collect information automatically when you use our Website. This may include your IP address, browser type, operating system, device identifiers, referring URLs, pages you visit, links you click, and the date and time of your visits. We use cookies, pixels, and similar tracking technologies to collect this data for analytics, marketing, and site functionality purposes.

We may also receive information from third-party sources, such as analytics providers, advertising networks, payment processors, and social media platforms, to help us provide our services and improve user experience.

We may also collect non-identifiable or aggregated information, such as general traffic patterns, usage statistics, and demographic data. This information does not personally identify you and is used only to analyze trends, administer the Website, and improve our services

How We Use Your Information

We use your information to deliver our products and services, process payments, and manage your account. We also use it to communicate with you about your orders, respond to your inquiries, and send you relevant updates, offers, and educational content.

Your data helps us personalize your experience, improve our Website, analyze performance, and develop new features. We may use your information to serve targeted advertisements and measure their effectiveness. We also process your data to comply with legal obligations and enforce our terms and agreements.

How We Share Your Information

We do not sell your personal information. We may share your data with trusted third-party service providers who help us operate our business, such as payment processors, email marketing services, analytics providers, hosting platforms, and advertising networks. These parties only receive the information necessary to perform their functions and must protect your information.

We may disclose information if required by law, to protect our legal rights, prevent fraud, or ensure the safety of our users. In the event of a business transaction, such as a merger or acquisition, your information may be transferred as part of the assets of the company.

We do our best to work only with third-party providers to support our business operations who have been deemed GDPR-compliant, and who have either entered into a Data Processing Agreement (DPA) with us or whose policies we have reviewed and confirmed for compliance.

AI‑Assisted Tools and Automation

We may use artificial intelligence and automated tools to help draft communications, organize information, analyze aggregated usage patterns, and tailor content and timing. We input only the minimum necessary personal information and review outputs for accuracy and appropriateness. We do not make decisions that produce legal or similarly significant effects about you solely by automated means. Our providers are contractually required to protect any personal information they process on our behalf and to use it only to provide the contracted services.

Cookies, Tracking, and Consent

We use cookies, pixels, and other tracking technologies to recognize you across different sessions, remember your preferences, and analyze traffic patterns. These tools may collect data about your browsing activity both on our Website and across other sites. We may also use tracking technologies in our email communications to measure engagement.

When you first visit our Website from a country where GDPR or similar laws apply, you will see a cookie consent banner. This banner allows you to accept or reject non-essential cookies and provides a link to this Privacy & Data Policy for more details. Essential cookies necessary for the functioning of the Website cannot be disabled.

You can also manage your cookie settings at any time through your browser preferences. Disabling cookies may limit certain Website features.

Your Privacy Rights

If you are in the European Union or United Kingdom: You have the right to access, correct, update, or delete your personal data; to object to or restrict certain processing; to request portability of your data; and to withdraw your consent at any time without affecting the lawfulness of processing before withdrawal.

If you are a California resident: You have the right to request details about the personal information we collect and how it is used and shared, to request deletion of your personal information, and to opt out of any sale of personal information (we do not sell your data). You have the right to receive equal service regardless of exercising these rights.

To exercise your rights, please contact [email protected]. We will respond within the timeframe required by law. 

Data Security and Retention

We use reasonable technical, administrative, and physical safeguards to protect your personal data, including SSL encryption. However, no method of transmission or storage is completely secure.

We retain personal information only as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce agreements. 

International Users

Our services are operated from the United States. If you access our Website from outside the United States, you are responsible for compliance with your local laws. 

Changes to This Policy

We may revise this Privacy & Data Policy at any time. Material changes will be communicated by email or via a prominent notice on our Website. Non-material changes will be effective immediately upon posting.

Contact Us

If you have any questions, concerns, or requests related to this Privacy & Data Policy or our handling of your data, please contact us:

Email: [email protected]
Mail: Systematic Mind LLC
4764 E Sunrise Dr, Unit #400
Tucson, AZ 85718